I.   Electronic Bid Submission is defined as the prospective bidders access for the purpose of submitting formal sealed bids/proposals (IFB/RFP) to Grayson County by electronic mail.
 
II.  Bids/proposals shall be submitted to: bids.  This is a confidential, reserved address for bid/proposal submittal only.  All other communications should be addressed specific to the intended recipient.
 
III. The SUBJECT LINE of the transmittal should be the IFB/RFP number and title as specified on page one and two of the bid document.  The message body shall contain the company/individuals name, point of contact address and phone number.  Bid submission statement shall be in the format of an attachment using one or a combination of the formats listed in section IV of this page.  Please view the following examples:  (1) Message Format. (2) Bid Specification
 
IV. Electronic bid/proposal formats shall be any combination of the following formats:  Microsoft Word, Microsoft Excel, Microsoft PowerPoint, or Adobe Acrobat.  Multiple document submissions shall be submitted in one single message.  Example; if you have one bid submission that includes a Microsoft Word document and a Microsoft Excel spreadsheet, both must be attached to the one message.  Submissions received in any other format not listed above may be rejected.
 
V.  Submitted bids/proposals shall be in accordance with the date and time set forth in the Specification.  Any bids received after the listed closing date and time shall not be considered.  Grayson County is not responsible for equipment or software failure that may cause delay or non-delivery.
 
VI. Grayson County is not responsible for electronic bids/proposals containing viruses that cannot be eradicated, or that are corrupted as a result.
 
VII. At the appointed bid/proposal closing date and time, Grayson Purchasing will download the applicable contents of the reserved mailbox and in a public manner, the Purchasing Officer will print the bids/proposals and make them public accordingly.